Changing your business address might seem like a simple administrative task, but failing to report it to your insurance provider can put your entire coverage at risk. From policy cancellations to claim denials, the consequences of overlooking this step can be costly.
In this guide, we’ll walk you through why, when, and how to notify your insurance company when your business relocates — and how it could affect your premiums and protection.
Why You Must Update Your Business Address Immediately
Whether you’re moving across the street or across state lines, your business address plays a critical role in your insurance coverage. Here’s why:
1. Your Location Impacts Risk
Insurance companies use your address to assess your risk profile. Factors like crime rates, weather patterns, and even fire department proximity influence your premiums and policy limits.
2. Incorrect Info = Claim Denials
If your listed address doesn’t match your actual location at the time of a claim, your insurer could deny coverage due to misrepresentation — even if it was unintentional.
3. Policy Requirements Vary by State
Some policies — especially workers’ compensation or commercial auto — depend on your state’s specific laws. Failing to report a move across state lines could result in non-compliance and fines.
What Happens If You Don’t Report an Address Change?
Here are some real-world consequences of skipping this step:
Voided Claims: If damage occurs at your new address but your policy still lists the old one, your claim could be denied.
Policy Cancellation: Insurers can cancel your coverage if they find out you’ve moved without notifying them.
Regulatory Trouble: Some states mandate that business address changes be reported within a set timeframe for licensing and tax purposes.
When to Report a Business Address Change
Ideally, before the move. If that’s not possible, you should notify your insurance provider within 30 days of your relocation.
This applies to all business moves, including:
Step-by-Step: How to Notify Your Insurance Provider
Here’s how to ensure your address change is properly recorded:
1. Gather Documentation
You’ll typically need:
Proof of your new address (utility bill, lease agreement, etc.)
Your insurance policy number(s)
Updated business license or registration
2. Contact Your Agent or Carrier
Call or email your insurance provider directly. If you’re working with a broker like Toby Hansen Agency, they can handle the process for you.
Be ready to provide:
3. Review Your Policy for Required Updates
Ask your agent to evaluate:
Whether your general liability or property insurance needs to be adjusted
If your business personal property coverage still reflects accurate limits
Whether new risks or hazards at the new location require additional endorsements
4. Confirm the Change in Writing
Always get written confirmation that the address update has been made. Request a copy of the revised declarations page for your records.
Additional Organizations to Notify
Don’t forget to report your new address to:
The IRS – File Form 8822-B
Your state’s Secretary of State office
Local tax agencies and licensing boards
Your accountant and business bank
Vendors, customers, and partners
Does Changing Your Business Address Affect Your Premiums?
Yes – but not always negatively.
Here’s how the move could impact what you pay:
Pro Tip: Bundle the Address Change with a Policy Review
When you move, it’s a perfect time to reassess your coverage. Are you:
Overpaying for outdated protection?
Underinsured at your new location?
Eligible for multi-policy discounts?
A trusted agency like THAgency can shop nearly 100 carriers to make sure you’re getting the best price for the best protection — even after you move.
Final Thoughts: Let THAgency Help You Navigate the Move
Reporting a business address change doesn’t have to be stressful — but it must be done correctly to avoid coverage gaps.
At Toby Hansen Agency, we work with almost 100 insurance providers to compare rates, coverages, and help you make informed decisions. Whether you’re moving across the street or across the country, we’ll make sure your policies move with you — securely and affordably.
✅ Need help with your business insurance during a move?
Contact us today to update your address and optimize your coverage.
